title: Improving the pre-screening of eligible patients in order to increase enrollment in cancer clinical trials.
abstract: BACKGROUND
  The performance of randomized controlled trials (RCTs) is often hindered by recruitment difficulties. This study aims to explore the pre-screening phase of four prostate cancer RCTs to identify the impact of a systematic pre-selection of eligible patients for RCT recruitment.
  
  
  METHODS
  The pre-screening of four RCTs opened at the Comprehensive Cancer Center in Rennes was analyzed retrospectively (French Genitourinary Tumor Group (GETUG) 14, 15, 16, and 17). Data were extracted from electronic multidisciplinary cancer (MDC) reports and manually completed by physicians and medical secretaries. These data were the main source of information for clinicians to discuss treatment alternatives during MDC sessions. The pre-screening decisions made by the clinicians during these MDC meetings were compared with those made after a systematic review of the MDC reports by a clinical research assistant (CRA). Any inconsistencies in decisions between the CRA and the MDC physicians were corrected by the principal investigator (PI).
  
  
  RESULTS
  The pre-screening rate was 9.1% during the MDC meetings, while it was estimated to be 12.9% after the final review by the PI, and 29% after the systematic review by the CRA. The study showed that 77% and 67% of the MDC reports did not mention clinical and pathological Tumor, lymph node and metastasis classification of malignant tumors (TNM) staging, respectively, and that 35 of the CRA's 47 proposals rejected by the PI concerned implicit information (not specified in the MDC reports). Only one patient was proposed by the PI, and none by the CRA.
  
  
  CONCLUSIONS
  These results confirm that pre-screening could be improved by a systematic review of the medical reports. They also highlight the fact that missing data in electronic MDC reports leads to over-enrollment of non-eligible patients, but not to over-exclusion of eligible patients. Thus, our study confirms the potential gain in using semi-automated pre-selection of MDC reports, in order to avoid missing out on patients eligible for RCTs.
  
  
  BACKGROUND
  The trials evaluated in this study were previously registered with clinicaltrials.gov (registration number: NCT00104741 on 3 March 2005; NCT00104715 on 3 March 2005; NCT00423475 on 16 January 2007; and NCT00667069 on 24 April 2008).
authors.affiliation: Inserm U1099 - LTSI, Equipe Données Massives en Santé - Université Rennes 1, 2 rue du Professeur Léon Bernard, 35043, Rennes Cedex, France. boris.campillo-gimenez@univ-rennes1.fr.
authors.forename: Boris
authors.initials: B
authors.lastname: Campillo-Gimenez
authors.affiliation: Department of Medical Information, University Hospital of Rennes, 2 rue Henri Le Guilloux, 35000, Rennes, France. camille.buscail@chu-rennes.fr.
authors.forename: Camille
authors.initials: C
authors.lastname: Buscail
authors.affiliation: Comprehensive Cancer Center Eugene Marquis (CCC), Avenue de la Bataille Flandres-Dunkerque, 35042, Rennes Cedex, France. o.zekri@rennes.unicancer.fr.
authors.forename: Oussama
authors.initials: O
authors.lastname: Zekri
authors.affiliation: Comprehensive Cancer Center Eugene Marquis (CCC), Avenue de la Bataille Flandres-Dunkerque, 35042, Rennes Cedex, France. b.laguerre@rennes.unicancer.fr.
authors.forename: Brigitte
authors.initials: B
authors.lastname: Laguerre
authors.affiliation: Comprehensive Cancer Center Eugene Marquis (CCC), Avenue de la Bataille Flandres-Dunkerque, 35042, Rennes Cedex, France. e.leprise@rennes.unicancer.fr.
authors.forename: Elisabeth
authors.initials: E
authors.lastname: Le Prisé
authors.affiliation: Comprehensive Cancer Center Eugene Marquis (CCC), Avenue de la Bataille Flandres-Dunkerque, 35042, Rennes Cedex, France. r.de-crevoisier@rennes.unicancer.fr.
authors.forename: Renaud
authors.initials: R
authors.lastname: De Crevoisier
authors.affiliation: Inserm U1099 - LTSI, Equipe Données Massives en Santé - Université Rennes 1, 2 rue du Professeur Léon Bernard, 35043, Rennes Cedex, France. marc.cuggia@univ-rennes1.fr.|Clinical Investigation Center, University Hospital of Rennes, 2 rue du Professeur Léon Bernard, 35043, Rennes Cedex, France. marc.cuggia@univ-rennes1.fr.
authors.forename: Marc
authors.initials: M
authors.lastname: Cuggia
mesh_terms: D003627:Data Interpretation, Statistical; D006801:Humans; D008297:Male; D018579:Patient Selection; D011471:Prostatic Neoplasms / Q000473:pathology / Q000628:therapy*; D016032:Randomized Controlled Trials as Topic; D012189:Retrospective Studies